(Co-)Lead Roles

Role Summary: You lead the takedown process after the festival and ensure that the space is left clean, respectful, and well-organized. This role holds the final thread of the event — making sure all areas around the house and the forest are treated with care, and that everything we built is stored, returned, or dismantled mindfully. It’s a physically active and community-oriented job that invites groundedness and leadership during the post-festival phase. The post-week, just like the pre-festival-week, has its own unique vibe and involves careful planning of post-PÂVOIA-year logistics and decision making. Also, we traditionally hold a post-week crew event for everyone present (e.g. a canoe-tour, a joint barbeque or crew rave, etc.)

Key Responsibilities:

• Coordinate takedown schedule and shift assignments

• Communicate with all department leads to identify which structures need to stay/go

• Oversee sorting, storing and transportation of reusable materials

• Organize clean-up of the site, working with waste and sustainability teams

• Take inventory of tools and materials

• Ensure all rented or borrowed items are returned properly

• Document challenges and improvement ideas for next year

• Help maintain team spirit and motivation during the breakdown days

Requirements:

• Hands-on, proactive mindset

• Physically fit and able to work in outdoor conditions

• Basic knowledge of tools and storage logistics

• Availability for at least 3 days post-festival + planning of post-week logistics and team before the festival

• Ability to lead a small team under time constraints

Apply via Application Form

Role Summary: You hold space for wellbeing and conflict-sensitive community care, creating an environment that is safe and welcoming for everyone. This role centers emotional intelligence, clarity, and the ability to respond with calm presence in challenging situations. You’ll help shape a culture of consent, inclusivity, and trust across the festival site — not by enforcing, but by embodying care and responsibility. You will be supported by a small team and help ensure our protocols are meaningful and active.

Key Responsibilities:

• Develop awareness and response protocols in collaboration with core team

• Recruit and train the awareness crew

• Coordinate a 24/7 presence during the festival

• Work with medical and security contacts

• Be a visible, calming point of contact for guests and crew

• Set up and maintain an Awareness Space or chill zone

• Provide presence and active listening in difficult moments

• Keep track of incidents (anonymized) and debrief post-festival

Requirements:

• Experience in awareness work, peer support, or mental health

• Strong communication and de-escalation skills

• Emotional maturity and boundary clarity

• Ability to stay calm under pressure

• Alignment with values of inclusion, accountability, and trauma-informed care

Apply via Application Form

Role Summary: You manage the check-in and access process for all guests, crew, artists, and partners. This is the first point of contact for many people arriving at PÂVOIA, and sets the tone for how welcomed and prepared they feel. You’ll help create a smooth, friendly, and organized experience while keeping track of who is on site and what they need access to. Your team ensures people enter the premises of PÂVOIA with the right mindset and energy. You become an expert in our online ticketing and check-in tool.

Key Responsibilities:

• Prepare access software, wristbands, check-in lists, equipment handouts

• Set up accreditation booth and signage

• Train and schedule accreditation volunteers

• Coordinate with each department for access needs

• Track check-ins and make last-minute updates

• Welcome everyone with clarity and warmth

• Handle gear management (e.g. radios, hardware, software)

• Troubleshoot check-in issues quickly and kindly

Requirements:

• Strong organizational skills

• Friendly, guest-facing energy

• Able to handle spreadsheets and logistics calmly

• Available during peak arrival days

• Comfortable with managing people and multitasking

Apply via Application Form

Role Summary: You’re the artist liaison, ensuring that musicians and performers feel at home and supported. Your role begins before the festival and involves thoughtful preparation of booking and artist arrangements and ongoing, clear communication. You and your team are the main point of contact for artists outside of their performance time, helping them feel nourished, respected, and part of the PÂVOIA spirit. You help solve problems, organize care packages, and manage smooth transitions before and after sets with your team.

Key Responsibilities:

• Coordinate artist check-ins and schedule

• Manage rider delivery and backstage needs

• Communicate with artists pre-event for expectations and logistics

• Coordinate artist meals and drinks

• Hold space for questions, special needs, or last-minute changes

• Help create a calm and inspiring backstage zone

• Support transitions between performances with the Stage team

• Follow up post-festival with gratitude and documentation

Requirements:

• Friendly and professional communication style

• Flexible and solutions-oriented

• Comfortable handling logistics, schedules and people

• Ideally experienced with artist relations or production

• Able to stay present and responsive during performance days

Apply via Application Form

Role Summary: You manage the bar operation from setup to last call, ensuring good vibes, stocked shelves, and smooth teamwork. This role involves a blend of hospitality, logistics, and leadership. You’ll be responsible for building a strong bar team, keeping energy up during peak hours, and making sure drinks flow safely and efficiently throughout the weekend. It’s a high-visibility, high-impact role that contributes directly to guest experience.

Key Responsibilities:

• Design menu and order inventory (drinks, ice, garnishes)

• Set up bar layout and infrastructure

• Hire, brief and schedule bar crew

• Oversee hygiene, waste, and re-stocking

• Create shifts to match peak demand

• Close out and inventory remaining stock

• Maintain responsible service and manage intoxication risks

• Ensure bar area stays clean and organized

• Support conflict resolution if issues arise in the bar space

Requirements:

• Experience with bar management or service

• Confident handling money and POS systems

• Calm under pressure in fast-paced settings

• Available on-site from build to teardown

• Strong team coordination and customer service skills

Apply via Application Form

Role Summary: You are the architect of the temporary world we inhabit together. The Building Lead helps bring PÂVOIA’s infrastructure to life — from entry gates and stage structures to chill-out zones and platforms. This role calls for practical skill, time coordination, and a deep respect for materials and the land. You’ll work closely with the Decoration and Stage Leads to align technical needs with artistic vision, and support your team in the physically demanding build phase.

Key Responsibilities:

• Plan build schedule in coordination with the core team and other leads

• Oversee material planning, delivery, transport, and tool distribution

• Delegate tasks to build crew and ensure safety standards

• Supervise major infrastructure builds (bar structures, entrances, platforms, signage, etc.)

• Coordinate power needs, structural anchoring, and weatherproofing

• Keep build timeline on track and adjust as needed

• Oversee the handoff from build to decoration crews

• Support basic maintenance and repairs during the event

Requirements:

• Comfortable with tools and building processes

• Experience in event construction, carpentry, or production design is a plus

• Leadership and time management skills

• Physically fit and ready to work long outdoor days pre-festival

• Able to read plans or sketches and translate them into action

Apply via Application Form

Role Summary: You build the bridges between PÂVOIA and the outside world — we are not a traditional commercial festival, but rather a community that thrives on individual initiatives and support. This role combines communication, storytelling, and relationship management. You’re helping create meaningful, values-based partnerships that contribute to the festival’s magic while respecting its non-commercial soul.

Key Responsibilities:

• Identify and approach aligned partners, organizations, and sponsors

• Coordinate proposals and partnership packages

• Act as main contact point for all external partners

• Negotiate and Manage partner deliverables (e.g., subtle, decent placements, shoutouts, images)

• Collaborate with Social Media, Design, and Production for partner visibility

• Document agreements and keep communications clear

• Coordinate post-festival feedback and wrap-up

Requirements:

• Great communication and outreach skills

• Experience in partnerships, PR, or fundraising is a plus

• Alignment with PÂVOIA’s community-driven values

• Structured and diplomatic approach to collaboration

• Comfortable writing offers and following up with professionalism

Apply via Application Form

Role Summary: You’re in charge of nourishment. The Food Lead oversees the planning, coordination, and distribution of meals and snacks for the crew — and potentially artists and vendors — making sure everyone stays fed, fueled, and happy. This role blends logistics, hospitality, and care. It also offers space for creativity: from planning meal styles (community dinners? picnic boxes?) to managing food-based rituals.

Key Responsibilities:

• Plan menus and dietary options (vegan, gluten-free, allergies, etc.)

• Coordinate shopping, donations, and deliveries

• Oversee food storage, hygiene, and kitchen setup

• Schedule meal times and assign kitchen or helper shifts

• Collaborate with vendors or external food partners (if any)

• Manage food waste and sustainability practices

• Ensure everyone working gets fed consistently

• Handle feedback and adapt meal plans as needed

Requirements:

• Experience in community cooking, catering, or food logistics

• Awareness of hygiene and food safety standards

• Strong planning and communication skills

• Ability to lead a small team and hold structure in a kitchen setting

• Present and available during meal times throughout the event

Apply via Application Form

Role Summary: You are the heart of guest interaction. The Community Management Lead maintains friendly, warm, and clear communication with our audience — especially through Instagram, email, and possibly other apps or platforms. You help answer questions, moderate comments, and support our online guests in feeling welcome, informed, and excited. You are our growth hacking expert and help bring the PÂVOIA community to life.

Key Responsibilities:

• Respond to DMs and comments with timely, helpful messages
• Manage FAQ responses and highlight key festival info in stories
• Help moderate community chat channels (Telegram, etc.)
• Coordinate with ticketing team on guest requests or changes
• Gather feedback and pulse-checks from the community
• Schedule and share community-building posts or reminders
• Bring care and tone that reflects the PAVOIA spirit

Requirements:

• Strong interpersonal and written communication skills
• Growth hacking mindset to grow our community
• Good grasp of community vibes and ability to explain things clearly
• Organized, responsive, and positive online presence
• Available regularly year-round

Apply via Application Form

Role Summary: You are the storyteller through space. The Decoration Lead curates the visual and emotional atmosphere of the festival — turning simple structures into dreamy environments that reflect the soul of PÂVOIA. You’ll guide a creative team, source materials, and work with the Build and Tech crews to weave visual continuity and magic across the site. This role is for those who see beauty in the details and feel excited to transform the forest into an otherworldly playground.

Key Responsibilities:

• Define the overall decoration theme(s) in collaboration with the core team

• Create decoration plans and sketches for key areas

• Source materials (fabrics, lights, wood, art pieces) and tools

• Assemble and brief a decoration crew

• Coordinate setup of stages, chill areas, communal zones, paths, and signage

• Manage day-to-day decoration timeline during build week

• Support quick repairs and adjustments during the event

• Document decoration process for next editions

Requirements:

• Strong visual sense and hands-on creative energy

• Experience in spatial design, scenic construction, or visual arts

• Good communication and collaboration skills

• Flexible and resourceful under time and material constraints

• Physically able to work long outdoor days and climb/install pieces

Apply via Application Form

Role Summary: You’re the heartbeat of the festival’s care crew — making sure everyone (guests, crew, artists) feels welcome, supported, and safe to be themselves. You set the tone for a friendly, open atmosphere and make sure our community magic stays alive from the first arrivals to the final goodbyes.

Key Responsibilities:

• Lead the Feel Good Team in creating a warm, inclusive vibe across the festival
• Coordinate chill zones, shade spots, and comfort corners for guests and crew
• Check in with team leads and crew to make sure no one is running on empty
• Support conflict de-escalation and be a friendly point of contact for concerns
• Help manage the Lost & Found for Humans — reconnecting people with friends or helping them find a safe space

Requirements:

• Big heart, warm smile, and a steady head in busy situations
• Experience in hospitality, guest relations, community care, or similar
• Able to lead a small team and keep energy positive under pressure
• Good communicator, approachable, and discreet when needed
• Fluent in English (German or Polish is a big plus)

Apply via Application Form

Role Summary: You take care of the whole food court area and make sure we offer a good variety of food options to our guests. The role includes the management of external food trucks as well as the planning and execution of PÂVOIA’s very own food booth.

Key Responsibilities:

• Strategic planning of food offering (what do we offer? Is it balanced?…)
• Acquisition and relationshipping of / with external food partners (e.g. Polish Food, Pasta Paya)
• Planning of overall opening hours, logistics etc. of the food court
• Being creative: establishing new, innovative food options (e.g. something new in the forest?…)
• Creation of simple processes within the food court and creation of all materials (e.g. cheat sheets for juices etc.)
• Calculation and planning of ingredients, tools etc. and close coordination with sponsoring team (e.g. for free fries, etc.)  

Requirements:

• Experience in cooking, catering, or food logistics is a plus
• Awareness of hygiene and food safety standards
• Strong planning and communication skills
• Ability to lead a small team and hold structure in a stressful setting
• Available regularly year-round

Apply via Application Form

Role Summary: You help PÂVOIA speak in visuals — across both print and digital media. This includes creating posters, social media graphics, maps, crew schedules, print materials, and signage. You’ll shape the aesthetic presence of the festival and align with the Decoration and Social Media teams to make sure everything flows and feels like part of one beautiful story.

Key Responsibilities:

• Develop the festival’s visual language in collaboration with the core team

• Design flyers, crew guides, posters, wristbands, signs, and printed materials

• Support creation of online content visuals (Instagram, email banners, etc.)

• Create or oversee design of the festival map

• Ensure consistency of fonts, colors, logos, and graphic assets

• Handle last-minute formatting or printing tasks

• Maintain organized design files for reuse and archiving

Requirements:

• Experience in graphic design and use of tools like Canva, Illustrator, Photoshop, etc.

• Strong sense of visual composition and layout

• Comfortable with deadlines and iteration

• Able to communicate ideas clearly and take feedback

• Availability for design tasks before the festival (can be done remotely)

Apply via Application Form

Role Summary: You’re the curator of our little forest bazaar — the person who makes the Magic Market a vibrant, colorful, and soul-sparking place. You work with vendors, artists, and craftspeople to bring beautiful, useful, and delicious things to our community, making sure the market blends seamlessly into the festival vibe.

Key Responsibilities:

• Coordinate and support market vendors before, during, and after the festival.
• Help select a diverse mix of stalls (handmade crafts, clothes, art, food, and more).
• Work with the build/decor team to make the market space inviting and magical.
• Manage market logistics, such as stall layout, power access, and signposting.
• Be the friendly go-to person for vendor questions or support during the event.
• Encourage sustainability — no plastic waste, locally sourced products where possible.

Requirements:

• Enthusiasm for markets, local makers, and small creative businesses
• Good communication and coordination skills
• Able to balance creativity with practical organization
• Previous event, market, or vendor management experience is a plus

Apply via Application Form

Role Summary: You oversee the festival’s on-site medical care — making sure our guests and crew are safe, healthy, and looked after in emergencies. You coordinate professional medics and first-aiders, keeping everything ready for anything from a scraped knee to more serious incidents.

Key Responsibilities:

• Lead and schedule the Medical Team throughout the festival.
• Maintain clear communication with Feel Good Lead and Security on any incidents.
• Oversee the setup and readiness of the medical tent and equipment.
• Manage incident reporting and liaise with local emergency services if needed.
• Ensure medics are well-rested, equipped, and informed about festival procedures.
• Be the calm decision-maker in high-stress situations.

Requirements:

• Certified medic, paramedic, nurse, or equivalent
• Experience in event or festival medical support is a plus
• Strong leadership and coordination skills
• Ability to stay calm and clear-headed in emergencies
• Fluent in English and German

Apply via Application Form

Role Summary: The Production Office is the central nerve of the festival — the place where information flows, plans are coordinated, and problems get solved. You’re the hub connecting all crew leads, making sure the right people have the right info at the right time. During the festival week, you help keep everything running smoothly, calmly handling the unexpected while supporting the magic on the ground.

Key Responsibilities:

• Serve as the main point of contact for crew leads and coordinators during festival week
• Track the daily festival schedule, noting changes and communicating updates quickly
• Maintain radios, contact lists, and communication channels
• Coordinate incoming deliveries, supplies, and on-site logistics requests
• Keep incident logs and follow up on action points with the relevant teams
• Support time-critical decisions by gathering info and passing it to the right people
• Ensure the Production Office space is organized, calm, and functional at all times

Requirements:

• Excellent organizational and multitasking skills
• Strong communicator — clear, concise, and friendly even under pressure
• Experience in event coordination, office management, or similar is a plus
• Comfortable with radios, spreadsheets, and quick problem-solving
• Able to stay calm and solution-focused during busy or stressful moments
• Fluent in English and German

Apply via Application Form

Role Summary: You are the digital voice of PÂVOIA. The Social Media Management Lead oversees planning and scheduling of posts across all platforms before, during, and after the festival. You’ll help shape the tone, timing, and consistency of our storytelling — in alignment with the graphic, content, and community teams. This is a strategic and expressive role that guides our online presence.

Key Responsibilities:

• Create and maintain a content calendar
• Coordinate with graphic and video teams for assets
• Write captions, plan post series, and schedule content (Instagram, Facebook, etc.)
• Monitor post performance and audience engagement
• Update stories and reels during the festival with key moments
• Answer basic inquiries in DMs or hand them to the Community Lead
• Manage social presence during ticket launches or line-up drops

Requirements:

• Familiarity with Instagram, Facebook, and content scheduling tools
• Excellent writing and communication skills
• Able to work with multiple collaborators and adapt tone
• Available consistently in the lead-up and post-festival period
• Creative and strategic mindset for content pacing

Apply via Application Form

Role Summary: You’re the eye behind the vibe. The Social Media Content Lead captures and edits moments that bring PÂVOIA’s spirit to life in moving images. Whether it’s a teaser clip, a poetic reel, or a behind-the-scenes laugh, your work keeps our community engaged and inspired. You’ll create visual content throughout the year and help manage storytelling during the event.

Key Responsibilities:

• Plan and produce reels and short-form video content for social channels
• Capture original footage (or coordinate others to film)
• Edit and deliver videos on-brand and on-schedule
• Align with Social Media Manager on messaging and timing
• Upload and archive content in an organized way
• Capture footage during the festival or guide on-site content team
• Create recap videos or mood reels post-event

Requirements:

• Skilled in video editing tools
• Strong visual sense and understanding of music-driven content
• Flexible and collaborative working style
• Owns or has access to camera/phone equipment
• Available to create/edit content throughout the year

Apply via Application Form

Role Summary: You are the guardian of sound, light, and flow. The Stage & Tech Lead oversees the technical aspects of the festival’s stages and coordinates with artists, VJs, and audio teams to ensure smooth transitions and clean, punchy sound throughout the event. From gear logistics to live troubleshooting, your role is essential in delivering the sonic and visual experience that makes PÂVOIA unique. This role plays a big part in the delivery of excellent sound and audio visual performances during the festival days.

Key Responsibilities:

• Plan and oversee sound system and lighting setup in advance
• Coordinate with artists on tech riders and input lists
• Manage delivery, storage, and security of gear
• Schedule sound checks and performance transitions
• Organize and brief the stage/tech crew
• Troubleshoot technical issues quickly and calmly
• Ensure backup equipment and emergency protocols are in place
• Oversee takedown and pack-up of all tech equipment

Requirements:

• Experience in live sound, event production, or stage management
• Familiarity with DJ/VJ setups and stage flows
• Strong communication with artists and team members
• Technically savvy and calm under pressure
• Availability before, during, and after the festival

Apply via Application Form

Role Summary: You are the connective tissue of the festival family. The Crew Coordination Lead manages the structure behind all volunteers, ensuring everyone has clarity, purpose, and support in their roles. You’ll be the point of contact for onboarding, scheduling, and check-ins. This role is people-centered and logistical, helping build a sense of belonging and trust among the crew.

Key Responsibilities:

• Set up crew sign-up forms and manage volunteer database
• Collaborate with other Leads to define team needs and shift plans
• Match crew with appropriate areas based on skill and interest
• Prepare and distribute crew schedules and info kits
• Coordinate crew arrival, check-ins, and debrief sessions
• Organize team-building moments and appreciation gestures
• Respond to volunteer questions and adjust plans in real time
• Help with retention and future crew engagement post-event

Requirements:

• Strong people and communication skills
• Organized and detail-oriented with a warm approach
• Comfortable with spreadsheets and team coordination tools
• Available during pre-festival setup and throughout event
• Experience in crew or team coordination is a plus

Apply via Application Form

Role Summary: You curate and hold the softer spaces at PÂVOIA — the places for grounding, embodiment, rest, and inner exploration. This includes scheduling yoga, movement, healing arts, talks, and spontaneous offerings in the Feel Good area. You help create a nourishing counterbalance to the dancefloor and support our collective well-being.

Key Responsibilities:

• Design workshop flow and communicate with facilitators in advance

• Curate a diverse, inclusive, and accessible program

• Coordinate the setup and maintenance of workshop spaces (mats, shade, water, signs)

• Create a printed or posted schedule and make workshops visible and accessible to all guests

• Welcome and guide facilitators and help with timekeeping

• Collaborate with Awareness and Decoration Leads for ambiance and care

• Gather feedback and impressions post-festival

Requirements:

• Experience organizing workshops, retreats, or wellness programs

• Great communicator and emotionally intelligent

• Able to manage time, space, and flow with calm

• Excited about co-creating safe, inclusive, and inspiring group spaces

• Available during the festival and some planning weeks before

Apply via Application Form